Privacy Policy

Introduction

RapidData IT Solutions Pvt Ltd ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our RapidHR software and services, including our website and mobile applications.

Information We Collect

Personal Information

We may collect personally identifiable information, such as:

• Name and contact information (email, phone, address)
• Employment details and professional information
• Financial information for payroll processing
• Government-issued identification numbers
• Biometric data for attendance tracking (with consent)
• Performance and evaluation data

Non-Personal Information

We may also collect non-personal information such as:

• Browser type and version
• Operating system
• IP address and location data
• Usage patterns and preferences
• Device information

How We Use Your Information

We use the collected information for the following purposes:

• Providing and maintaining our HR management services
• Processing payroll and managing employee benefits
• Tracking attendance and managing leave requests
• Performance management and evaluations
• Compliance with legal and regulatory requirements
• Improving our software and services
• Communicating with users about updates and support
• Preventing fraud and ensuring security

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, property, or safety
• With trusted service providers who assist in operating our services (under strict confidentiality agreements)
• In case of business merger, acquisition, or asset sale

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Employee training on data protection
• Regular backups and disaster recovery procedures

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws. When data is no longer needed, we securely delete or anonymize it.

Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Right to access your personal data
• Right to rectify inaccurate or incomplete data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance user experience, analyze usage patterns, and improve our services. You can control cookie preferences through your browser settings.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data during such transfers, in compliance with applicable data protection laws.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last Updated" date.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: